United Methodist Communications
Thursday, March 28, 2024
Album Manager
 

Features

The Album Manager allows you to create and manage interactive photo albums.

User Permissions Required to Access the Album Manager

  • Site-Wide Editor or Album Manager Coordinator

Items in this section include:

 

Manager Settings

 
  1. Title: Enter a title for your Album Manager section.  This title will appear on your main menu should you choose to display the link.
  2. Add Link to Site Menu: Select "Yes" from the drop down menu to display the link on your menu. Select "No" from the drop down menu to not display the link on your menu.
  3. Search Summary: Enter descriptive information to be used for Search Engine data and Site Search data.
  4. Shortcut: This allows you to make a shortcut to your Album Manager page. It will be a one word entry (i.e. albums). It can be accessed on the Web by typing in www.yourdomainname/shortcutname. (For example: www.yourdomain.com/albums).
  5. Design Options: Click the design option that is currently shown.  A window will appear with the other designs you made available in the Additional Designs section of your Design Manager. Select the design you want to apply to this page.
  6. Click the Save  icon in the upper right corner of your screen to save your Album Manager settings.

Creating/Editing Manager Page Contents

  1. Create/Edit your page contents using the Page Editor.   For help with the functionality of the Page Editor, see Using the Editor for more information.
  2. Click the Save  icon in the upper right corner of your screen to save your Album Manager Page settings.

Coordinators

  1. This feature is only applicable to those who have the People Manager. It allows the administrator to select who has access to make changes to items in the Album Manager.
  2. Select an appropriate user from the drop down menu. The users that appear are set through the People Manager.
  3. Click the Save icon within the dialog box.
  4. To delete a coordinator, click the Delete icon to the left of the user's name.

Creating an Album

Click the Add New Album icon.

  1. Title: Enter a title for your album
  2. Album Cover Image: Click the My Files button located to the right of the text field to select a cover image for your Album.  This image will appear on your Album listings page and will also be the first image to appear in your Album.
  3. Promote on Home Page: Select "Yes" to automatically add a link to the album in the feature (Just For You) section of your home page.
  4. Content Access: This allows you to set the minimum security level required to view your album. For more information on setting access, see the People Manager as this option will only appear to those who have the People Manager.
    1. Guest: This allows anyone who visits your site to view your album.
    2. Member: This allows only those who have Site Member access or greater to view your album.
    3. Site Contributor: This allows only those who have Site Contributor access or greater to view your album.
    4. Site Editor: This allows only those who have Site Editor access or greater to view your album.
    5. Site Administrator: This allows only those who have Site Administrator access to view your album.
  5. Publish Date: Click the calendar icon to the right of the Publish Date field to bring up the interactive calendar and choose the date that your album will be available to users.  Leave the Publish Date field blank to make your album available immediately.  Alternatively, you may click inside the Publish Date field to bring up the interactive calendar.
  6. Expiration Date: Click the calendar icon to the right of the Expiration Date field to bring up the interactive calendar and choose the date that your album will no longer be available to users.  Leave the Expiration Date field blank to make your album available immediately.  Alternatively, you may click inside the Expiration Date field to bring up the interactive calendar.
  7. Search Summary: Enter descriptive information to be used for Search Engine data and Site Search data.
  8. Shortcut: This allows you to make a shortcut to a specific album. It will be a one word entry (i.e. trainingfacility). It can be accessed on the Web by typing in www.yourdomain.com/albums/shortcutname. (For example: www.yourdomain.com/albums/trainingfacility).  Note: You must create a shortcut in the Manager Settings section of the Album Manager in order for the shortcut to the specific album to work!

Additional Features

 

Group Access

This allows you to make an album viewable only by users in the selected group or groups.  The user must be granted Member access or greater within the group to see the album.  For more information on setting access, see the People Manager.

Note: This tab only appears if you have the Platinum level package.
  1. You must first setup your target groups in the Group Manager.
  2. Users must be assigned to the group to be included in the target groups. This can be done by the individual through setting his/her preferences at log in or by changing those preferences from your Web site's home page. You can also do this manually through the People Manager.
  3. Choose the group you wish to grant access and click the Save Save icon in the upper right corner of the dialog box.
  4. To delete a group, click the Delete icon to the left of the group name.

Personalization

This allows you to limit promotion of this album's content on your Home page to specific groups.
Note: You must set Promote on Home Page to "Yes" to promote the album.  This tab only appears if you have the People and Group Managers.
  1. You must first setup your target groups in the Group Manager.
  2. Users must be assigned to the group to be included in the target groups. This can be done by the individual through setting his/her preferences at log in or by changing those preferences from your Web site's home page. You can also do this manually through the People Manager.
  3. Choose the group you wish to grant access and click the Save Save icon in the upper right corner of the dialog box.  
  4. To delete a group, click the Delete icon to the left of the group name.

Adding an Image

 
  1. Title: Give your image a title.  This title will appear above your image within your Website.
  2. Image: This shows the url or location of your image.
  3. Click the My Files button located to the right of the text field.
  4. Click the Add New File button.
  5. Click the Browse button.
  6. Locate the image on your computer's hard drive.
  7. Select the image and click Open.
  8. Click the Upload Files button.
  9. Select the image you just uploaded and click the Insert Selected button.
  10. Create/Edit a caption for your image using the editor.  Creating a caption is not required.  For help with the functionality of the Page Editor, see Using the Editor for more information.
  11. Click the Save icon in the upper right corner of your screen to save the image to your album.
Note: Our maximum recommended image size is 40KB.  If you attempt to upload an image larger than 40KB, you will be prompted to resize your image if you choose to do so.  For more information, please see our Resizing Images section within the Help Manual.

Image List

 
  1. To add an additional image, click the Add  icon in the upper right corner of your image list.
  2. To change the location where your image appears in the album, click the up/down arrow or position number and select the appropriate position within the drop-down list.  Selecting "1" will set the image to appear first in your album.  Selecting "2" will set the image to appear second in your album.  The list will populate according to the number of images you have added.
  3. To delete an image or images, select the checkbox to the left of the image ID and title and then click the Delete Selected icon in the upper right corner of your image list.
  4. To edit an existing item, click the ID number or image title.

Deleting an Image


Delete an image or images by selecting the checkbox to the left of the image ID and title and then click the Delete Selected icon.

Deleting an Album


Delete an album or albums by selecting the checkbox to the left of the Album ID number and then click the Delete Selected icon.  Once an album is deleted, there is not a way to retrieve the album.